Here are six ways to make your visitors feel welcome using this technology:
Pre-register visitors before their arrival to eliminate the hassle of signing in on-site, showing foresight and respect for their time.
Implement a streamlined check-in process using self-service kiosks or tablets. Visitors can quickly sign in, take a photo for their badge, sign the visitor agreement and wait for their host.
Ensure that your reception area is welcoming and comfortable. While the visitor management system handles the administrative side, focus on providing amenities like complimentary Wi-Fi, refreshments, and comfortable seating.
Provide customised visitor badges that include the visitor's name, company & host name. This not only enhances security but also makes it easier for employees to address visitors by name, adding a personal touch to their visit.
Automatically notify hosts when their visitors arrive. This ensures that hosts are prompt and prepared to greet their guests, reducing waiting times and making the visitor feel valued and expected.
Integrate safety and emergency information into the sign in process. Provide visitors with brief safety instructions or emergency procedures as part of their sign in demonstrating that their safety is a priority and ensuring they are prepared in case of an emergency.
By incorporating these strategies into your visitor management solution, you can significantly enhance the overall experience for your guests, ensuring they feel welcomed and valued from the moment they arrive until after they leave.